Key Responsibilities:
- Manage the reception area, including answering phone calls, handling inquiries, and directing them to the appropriate contacts.
- Coordinate and schedule meetings, conferences, and appointments, including room booking, agenda preparation, and logistical arrangements.
- Assist with travel arrangements, including flight bookings, hotel accommodations, and transportation for employees and visitors.
- Maintain and update calendars, schedules, and contact lists for employees and executives.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution and tracking.
- Manage office supplies inventory, place orders, and ensure availability of necessary items.
- Assist in organizing company events, meetings, and employee engagement activities.
- Assist with documentation and record-keeping, including filing, scanning, and archiving.
- Coordinate with external vendors and service providers for office maintenance, repairs, and supplies.
- Ensure the cleanliness and organization of the office space, including conference rooms, common areas, and kitchen facilities.
- Collaborate with other departments to facilitate cross-functional communication and coordination.
